This document describes the measures necessary in asset accounting
at year-end. You need to change the fiscal year and close old the year.

Fiscal year change (AJRW)

When the year changes, all the dates in asset accounting start to point to the new fiscal year. The Asset Explorer shows the new fiscal year and all the reports default the last day of the new fiscal year.

After 1.1. you will no longer get reports from either year. If you change the date and try to take reports from the old year, you will get an error message (AB059).

You cannot do anything in the system before you carry out the fiscal year change in asset accounting (tr. AJRW).

From the point of view of the system, fiscal year change is only a technical procedure. The system carries the cumulative asset values from the previous fiscal year forward to the new fiscal year. Once the fiscal year change takes place, you can post to assets using value dates in the new fiscal year. At the same time, you can continue to post in the previous fiscal
year.

Test run AJRW

You find the year-end programs under Periodic Processing.

Run the program first in test mode.

You can only run the test run in foreground. The processing is limited to approx. 1000 assets. Check the status. If there are errors, read the information in the error log.

In this example there are no problems.

Production run AJRW

Execute the production run in background.

Start the production run. Enter the printer and accept the information about formatting.

Choose next the Start time (Immediate) and save. A background job for program (RAJAWE00) starts.

You can monitor the background job with transaction SM37.

Problems?

Usually there are no problems with the year-end change. There is one case where you will get an error. Before you can change to fiscal year YYYY, you must first close fiscal year YYYY – 2. For example, if you want to open the year 2009, you must first close the year 2006.

Error Log:

Last closed year (OAAQ)

Where can you check which is the last closed year? Start transaction OAAQ Undo Year-end closing.

Here you can see the last closed year.

The last closed year is 2005. You cannot open the year 2009 before you close the year 2006.

Year-end closing (AJAB)

Account reconciliation (ABST2)

Start the closing with reconciliation of AA and FI, transaction ABST2. Run this check in background.

If the status is green and no accounts are displayed, the balances in AA and FI BS-accounts are equal.

Press Continue.

If the status is red, there are differences. The cause can be manual postings to asset accounts or transfers of asset values that do no match the FI balances.

However, a potential difference does not prevent the year-end closing.

Prerequisites for closing

The year you want to close must be finished. Check that you have run all the necessary depreciation runs (AFAB) and periodic postings, ASKBN).
When should you run the year-end closing? According to SAP you should do this before you close the financial accounting for the year.

Is there any harm, if you forget the closing? As you have already seen, at some point you will be forced to close, because you cannot open the new fiscal year. Believe me; you don’t want to tackle with depreciation errors from closed years. Also if you get into situation where you must recalculate the depreciation (AFAR), the calculation is done for all open years.

Execute fiscal year change

Start the year-end closing program. Run the program first in test mode.

You can run only test runs in foreground. The processing is limited to approx. 1000 assets. Check the status. If there are errors, read the information in the error log. In this company there are no errors and the closing can be execute.

In this company there are no errors and the closing can be executed.

Execute the production run in background.

Problems?

Make sure you have finished all the depreciation runs (AFAB, ASKBN) for the year you want to close. Next an example of closing attempt in a company, where this is not the case.

This time there are two errors. An asset has still unposted depreciation and there are also open periodical postings.

Depreciation not posted completely

The depreciation message is clear. There is one asset that is not completely depreciated for the old year.

Run the last depreciation run as a repeat run.

In this case there is an acquisition posting after the planned depreciation run. Run the depreciation in production mode.

Transactions not completely periodically posted

What does this mean? Look at the explanation in Error Log.

You can get this message only if you have depreciation keys that post periodically. Such as depreciation difference in Finland.

Start the APC Values posting in test mode.

In this there a posting from write up not yet posted.

Run the production run in back ground.

Should you get a message that no documents where posted in this run, execute the production run anyway!

Now the tests for closing are successful and you can start the production run AJAB.

Comparison AA/FI

Asset Portfolio (Current values)

You find reports for reconciling FI and AA and Preparations for closing.

Run Run the asset report using a sort version that shows the company code and BS account.

Asset Balances

Run the G/L Balances report.

G/L Account Balances

Compare the account balances of both reports.